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Version: 3.9

Access Groups

Access Groups control where users can apply their permissions or what parts of the system a user can access. They determine what UIs, maps, and data sets are visible or accessible to a user.

Example:​

If a user is assigned the “Viewer” role and linked to the Warehouse A Access Group:

  • They can view (but not modify) workflows
  • Only maps, UIs, and data tagged under Warehouse A will be visible

Access Groups act as logical containers for scoping user access.

Creating Access Groups & Subgroups​

To manage Access Groups:

  • Go to Administration > User Access > Access Groups.
  • Select Create Access Group.
Manage Access Groups

Manage Access Groups

  • Specify a Group Name
  • Select Save.
Add New Access Groups

Manage Access Groups

Reorganizing the Access Group Hierarchy​

You can move an existing Access Group to a different parent group without changing the assignments that already belong to the group. Its sub-groups move with it. Use this when you need to reorganize the Access Group hierarchy while keeping the group and its assignments intact.

Go to Administration > User Access > Access Groups. The list displays the hierarchy in the Group Name column and includes a Move Group action for each group.

Move a Group by Dragging​

  1. Drag the group onto the group that should become its new parent.
  2. To move the group to the root level, drag it to the Drop to move [Group Name] to root level area that appears above the list.
Dragging an Access Group to the root level

Drag an Access Group onto another group to make it a sub-group, or use the root-level drop area to remove its parent.

Move a Group from Actions​

  1. In the row for the group that you want to move, select Move Group.
  2. Review the Current Path.
  3. In Target Group, select the group that will become the new parent.
  4. Select Move group.
Move Group dialog

Select the target group that will become the moved group's new parent.

info

All sub-groups move with the group that you move.

tip

>> Why Access Groups Matter in R-COM Gateway

Variable Management in Groups​

Access Groups also support shared global variables that can be consumed across tagged modules.

➕ Adding Group-Level Variables​

  1. Go to Administration > User Access > Access Groups.
  2. Locate the desired group
  3. Select Manage group variables next to the group name.
Add global variables for accesss groups

Add global variables for accesss groups

  1. Select Add Variable.
  2. Provide the following:
Create variables for accesss groups

Create variables for accesss groups

FieldDescription
NameIdentifier (used in expressions/scripts)
TypeData type (String, Int, Boolean, etc.)
ValueDefault or current value
SecretHides the value when it contains sensitive information.
  1. Select Save variable changes.
info

These variables are automatically scoped. Only Tagged modules (Map or interfaces) within the group can reference them.

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